Creating Journals

Accounting can manually record single-line journals or upload a CSV file to record multi-line journals. 

Applies to

  • Accounting
Last Updated: September 2020

This article explains how Accounting can record single-line journals or upload CSV files to record multi-line journals

This article has three parts

Note: Journal entries must have an account, customer, and debits/credits that net out to zero.

 


Starting a New Journal

You can create a new journal from the Journals tab or from the Journals page.

From the Journals Tab

  1. Navigate to Accounting and select the Journals tab.
  2. Click Create a new journal.

From the Journals Page

  1. Navigate to Accounting and select the Journals tab.
  2. Click Browse & View Journals.

  3. The Journals page opens and shows a full history of journals created.
  4. On the right, click Create Journal.



Move Money Between Bank Accounts

Manually record one transaction in BindHQ.

  1. Start a new journal.
  2. Fill in the Division and Posted At fields; the Memo field is optional.
  3. On the left, click Add twice to add two account lines.
  4. Fill in the account line fields on both lines. One line should be a credit and one line should be a debit.
    Note: The Account, Customer, and Debit/Credit fields are required. The Policy and Memo fields are optional.
  5. Click Create Journal.

  6. The View Journal page opens and displays the transaction details. Select the Documents tab to upload any documents associated with the transaction. Select the Audit tab to see when the journal was created and who created it.
  7. From the Actions drop-down on the right, you can reverse or copy the journal.

  8. Select the Journals tab in the upper left to see a full journal history. You can also create a new journal from this page.

 


Payroll Journals

Upload a CSV file to record multiple transactions at once.

  1. Start a new journal.
  2. On the left, click Import CSV.
  3. Upload a CSV file with Description, Credit, Debit, Account, and Customer columns.

    Note: Click Choose File to upload an existing spreadsheet or click Download a sample empty CSV file here to download a blank template.
  4. Click Upload CSV.
  5. The data is imported to the Create Journals page.
  6. Confirm that all line items imported correctly from the CSV or make changes as needed.
  7. Fill in Division, Posted At, and Memo fields.
  8. Click Create Journal.

  9. The View Journal page opens and displays the transaction details.
    1. Select the Documents tab to upload any documents associated with the transaction.
    2. Select the Audit tab to see when the journal was created and who created it.
  10. From the Actions drop-down on the right, you can reverse or copy the journal.