Managing Deposits in BindHQ

Last updated: June 15, 2026

Introduction

BindHQ allows users to create deposits for receipts that have been recorded but not yet deposited into a bank account.

This workflow is commonly used when checks or other received payments are first recorded as receipts and posted to Undeposited Funds. Once the funds are ready to be deposited, users can create a deposit and apply one or more undeposited receipts to a bank account.

How Deposits Work

Deposits are created from receipts that meet the following criteria:

  • The receipt has already been recorded in BindHQ.

  • The receipt has not yet been deposited.

  • The receipt has not been voided.

When a deposit is created, selected receipts are grouped and posted to the chosen bank account.

Step 1: Record the Receipt

Before creating a deposit, a receipt must first be recorded.

When recording the receipt, complete the required receipt details, including:

  • Customer

  • Amount

  • Payment Method

  • Reference

  • Source Account

  • Bank Account or Undeposited Funds

If the receipt is posted to Undeposited Funds, it will remain available to be selected later when creating a deposit.

Step 2: Create a New Deposit

To create a new deposit:

  1. Navigate to Accounting → Deposits.

  2. Click New Deposit.

  3. Select the appropriate Division.

  4. Select the Bank Account where the funds will be deposited.

  5. Enter the Posting Date.

  6. Add a Memo if needed.

Step 3: Select Receipts to Deposit

The New Deposit page displays receipts that are available for deposit.

Select the receipt or receipts that should be included in the deposit.

Only receipts that are not voided and have not already been deposited will appear in this list.

Step 4: Save the Deposit

After selecting the receipts:

  1. Review the selected receipts.

  2. Confirm the bank account and posting date.

  3. Click Save.

Once saved, BindHQ creates the deposit and marks the selected receipts as deposited.

Viewing Deposit Details

After a deposit is created, you can open the Deposit Detail page to review the deposit information.

The Deposit Detail page may include:

  • Deposit Date

  • Division

  • Bank Account

  • Memo

  • Receipts included in the deposit

  • Payee

  • Reference

  • Payment Method

  • Transaction Date

  • Amount

Exporting Deposit Details

Deposit details can be exported to CSV for review, reconciliation, or reporting.

The CSV export may include information such as:

  • Payee

  • Reference

  • Memo

  • Method

  • Transaction Date

  • Amount

Last Update: June 2026