Understanding Divisions in BindHQ

Introduction

Divisions are a core component of BindHQ’s Enterprise tier architecture. They enable organizations to manage multiple financial and operational entities within a single BindHQ installation while maintaining clear data separation.

Divisions allow organizations to:

• Operate multiple financial entities within one system

• Segment financial and operational data by entity

• Consolidate reporting across divisions for enterprise-level visibility

This structure is particularly valuable for organizations operating across multiple states, brands, underwriting companies, or entities.

What Is a Division?

A Division represents a distinct business unit or financial entity within your organization.

Divisions are commonly used by:

• Multi-state MGAs

• Organizations managing multiple underwriting companies

• Enterprises operating under multiple legal entities or brands

Within BindHQ, divisions allow you to separate:

• Premiums

• Payables and receivables

• Reporting

• Operational data

Enterprise customers can view data at the individual division level or roll up financial performance across multiple divisions for consolidated reporting.

Division-Specific and Organization-Level Entities

BindHQ separates entities into three categories: division-specific, multi-division, and organization-level.

Division-Specific Entities:

These entities are created and managed within a single division and cannot span across divisions:

• Accounting Entities (excluding accounting periods)

• Agency

• Agent

• Application

• Automation

• Carrier

• Checklist

• Contract

• File

• Finance Company

• Inspection Company

• Installment Plan

• Insured

• Marketing Company

• Office

• Custom LOB

• Program/Quote Template

• Admitted Company

• Task

• Team

• Template

Each of these entities is created, transacted, and reported on within its assigned division.

Entities That Can Belong to Multiple Divisions

•  Users

• Suppliers

Organization-Level Entities:

These entities are configured at the organization level and are shared across all divisions:

• Suppliers

• Tax Authority configuration

• Class Codes

• Subjectivities

• Policy Checklists

Organization-level entities help maintain consistency and reduce duplication across divisions.

Managing User Access to Divisions

Enterprise administrators can control which divisions a user can access through User Admin Settings.

To assign a user to one or more divisions:

1. Navigate to Settings > Company Settings > Users

2. Select the user’s profile

3. In the Division Access section, select one or multiple divisions

4. Save changes

Users assigned to multiple divisions can view, transact, and report across those divisions, subject to their role-based permissions.

Note: A user’s default division (the division they access upon logging into BindHQ) will always be listed first.

Example Use Case

Scenario: A national MGA operates separate entities in Texas and California.
Using Divisions in BindHQ, they can:

• Track separate profit and loss statements for each state

• Assign region-specific agencies and insureds

• Consolidate reports to view the total premium written across both divisions