Using the Create a New Journal Page

Last updated: July 5, 2025

You can use the Create a New Journal page to create a new journal.

Applies to:

  • Accountants
  • Accounting Assistants
Last Updated: June 2024

This article explains how you can create a new journal. You can create an individual journal entry or use this page to do a bulk upload of journal entries.

You can find this page by going to the “Accounting” tab in the side navbar, then going to “General”, and then selecting “Create a New Journal” from the Journals tab

You can use this page to answer the following questions:

  • How can I create an individual new journal entry? 
  • How can I do a bulk upload of journal entries?

The Create a New Journal page requires three inputs:

  1. Division
  2. Accounting Posting Date [Note: this defaults to today’s date and cannot be amended]
  3. Memo [Note, the Memo on the Journal entry will be shown on the Journal Listing page]

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To add a Journal entry, you must:

  1.  First, click on the ‘Add’ button, you are prompted to ‘Select an account’ from the dropdown. 
  • The drop down shows all the Chart of Accounts saved within BindHQ
  1.  Second, add a Customer from the dropdown. 
  • The dropdown will show all the potential customers saved within BindHQ, which can be one of the following entity types: Insureds, Retail Agencies, Marketing Companies, Suppliers
  1.  Third, Select a Policy (if applicable) 
  • Note, if this is a journal entry to a Supplier, no policy is relevant, so this should be left blank
  1.  Fourth, add the appropriate amount in either the Debit or Credit box in the UI
  2.  Fifth, add a Memo describing the journal entry.
  • Note, this is optional, and will depend on your own internal accounting policies

      6. Sixth, add the corresponding journal entry, i.e. if the first entry was a debit, the second must be a credit and vice versa.

 

You can do a Bulk Upload of journal entries by clicking on the ‘Import CSV’ button, where you can also download a sample CSV file to guide you. 

If you have cost centers enabled, you can also use the cost center codes to refill the CSV that you upload.

Note the following:

  • There is no limit on the number of uploads you can input using this tool
  • As this is a double entry system, every journal entry MUST have a corresponding entry, in other words every journal entry really comes as two entries